Define the complete budget
Distinguish the budget per recipient from the overall programme budget. Include the gift, personalisation, presentation, samples, delivery and applicable taxes when requesting a quote.
Use a transparent calculation
Planning total = recipient count × estimated per-recipient cost + shared design, sampling and logistics costs. This is a planning framework, not PATH FOUND pricing. Ask which costs are included in the quoted amount.
Compare like with like
Compare quotations against the same product specifications, quantities, packaging and delivery requirements. A lower item price alone does not describe the final experience.
Agree approval boundaries
Set who can approve the concept and who can approve spending changes. Define what happens if quantities, recipient locations or requested dates change.